Before you create users and allow access to your site, it is important for you to determine which of your users should perform which task(s). Look at your workflow and your teams and make a chart of who is to do what in your site. To help you decide the proper assignment, read through the sections below.
Types of users
There are two types of users in MindTouch: community members (your logged in end users) and pro members (your internal users). Find out below why you would choose one over the other and learn the various functions that can be assigned to pro members.
Pro members vs. community members
Community members are restricted from contributing content (i.e. editing or creating content) on your site. Pro members, on the other hand, can be assigned a variety of contributor functions via role assignment.
|Log in||View||Rate articles||Provide feedback||Contribute|
Can community members ever edit pages?
No. Never. Community members can never do more than log in, view, rate articles or provide feedback. If you want a community member to be able to contribute, you will have to change the community member to a pro member in the control panel and then assign appropriate pro member roles.
Can I assign specific roles to pro members?
Absolutely. You can assign any of the following roles to pro members based on the tasks you want them to perform:
|Pro member role||Reason for assignment|
|None||Rare edge case. Assign to users who need to log in to access specific pages on your site. You must allow access on the pages themselves.|
|Viewer||Use for new content contributors who are allowed to see all site content (except for private content) but who can access (e.g. edit or create) specific pages. You must allow access on the pages themselves.|
|Draft contributor||Allow users to create and edits drafts of new and existing pages.|
|Author||Permit users to publish drafts.|
|Editor||Users will have permission to delete pages and to restrict other users from accessing pages.|
|Admin||Assign sparingly. This user is omniscient. Pages can never be hidden from this user. Admins can see all pages and have full control over content.|
Which pro members can perform which tasks?
See the chart below for the various pro members roles and the tasks each role can perform:
|Subscribe to pages|
|Restrict page access|
|Apply unsafe content|
|Access control panel|
|Full site admin|
The importance of grouping
Adding users to a group allows you to easily provide access to a set of users to a specific page or section. We recommend adding users to a group and allowing permissions on a page instead of giving individual users access to specific pages to ease management of page permissions in the future. Think about it—what if an employee leaves your organization? Would you rather go through each page and remove that user's access individually, or simply remove them from the group which has been given access? We're voting on the latter.
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